Aapda Mitra Scheme

2 Rationale

2.1. Government of India has been emphasizing on creating a culture of volunteerism in Disaster Risk Reduction (DRR). During the Asian Ministerial Conference on Disaster Risk Reduction (AMCDRR) in November 2016 Hon’ble Prime Minister proposed a 10 Point Agenda for DRR that concisely encompasses issues, tools and approaches to address the critical challenges in achieving sustainable development objectives, focusing on local ‘disaster management system’, academic capacity strengthening and harnessing technological advances. Point eight emphasizes Local Capacity Building Initiatives. Therefore, there is a need to develop the capacity and skills of the community so that they can deal with disasters in more pragmatic manner.

2.2. NDMA implemented a pilot scheme for Training of Community Volunteers which is focused on training of 6000 community volunteers (200 volunteers per district) in disaster response with a focus on flood in 30 most flood prone districts of 25 States/UTs

2.3. All the implementing States have supported pilot scheme and provided positive feedback for up-scaling the scheme covering more number of districts and requested to upscale it covering all the districts prone to multiple natural hazards.

2.4. Based on the success of pilot scheme as well as appreciation and request from all the States/UTs, Aapda Mitra scheme is being Up-Scaled covering 350 districts of all States/UTs with a target of training of 100000 community volunteers for responding to natural disaster namely flood, landslide, cyclone and earthquake.

3 Role of Volunteers in Disaster Response and Disaster Risk Reduction

3.1. In case of any disaster or emergency, before any government machinery & support reaches or outside help gets galvanized, it is the Community which has to respond immediately. As the Community plays the role of First Responder, it is critical that there is adequate awareness and preparedness at the Community level especially amongst people residing in such areas of the country which are most vulnerable to natural hazards.

3.2. When a disaster strikes, volunteers from the affected community are usually the first to respond. The impact of volunteers in disaster response can be tremendous, as the extent of damage – in terms of economic and human loss is greatly influenced by the initial response to a disaster. Therefore, there lies a critical need to train these volunteers in certain basic skills in disaster management so that they are able to respond promptly and also assist the concerned agencies in rescue and relief operations.

4 Up-Scaling of Aapda Mitra Scheme

4.1. India has been traditionally vulnerable to natural disasters on account of its unique geo-climatic conditions. Floods, cyclones, landslides and Earthquake have been recurrent phenomena in the country. Almost 58.6 per cent of the landmass is prone to earthquakes of moderate to very high intensity; over 40 million hectares (12 per cent of land) are prone to floods and river erosion; of the 7,516 km long coastline, close to 5,700 km is prone to cyclones and tsunamis; and hilly areas are at risk from landslides and avalanches.

4.2. The proposed scheme is to provide the community volunteers with the basic skills they will require for responding to their community’s immediate needs in the aftermath of a disaster. These trained volunteers can assist in saving lives using the basic techniques of disaster response, coordination and management.

5 Objectives

5.1. To train 100,000 able-bodied volunteers in disaster response in 350 districts;

5.2. To develop/ improve the standardized training modules for the set of trainings under the scheme;

5.3. To empanel Training Institutions in all States/UTs (Training/Academic/Non–Governmental Organizations) which in turn will be training hubs for selected volunteers;

5.4. To provide a personal protective equipment/emergency responder kit to each trained community volunteer as at Annexure – I and also Group Insurance covering Life and Medical Facility;

5.5. To create a Community Emergency Essential Resource Reserve at the District/Block level containing essential light search and rescue equipments, medical first aid kits, etc. as at Annexure – II;

5.6. Development of Information Knowledge Management System (including software, inventory database, knowledge tools, etc.) for ongoing capacity development interventions, refreshers and deployment of trained human resources during disasters at National level linked to States and UTs.

6 Expected Outcomes

6.1 Improved response capability at the community level;

6.2 Number of trained volunteers equipped with Emergency Responder Kits;

6.3 Availability of Emergency Essential Resource Reserves at District level;

6.4 Improved training capacity at State level.

7 Expected Targets

7.1. To train 1,00,000 Community Volunteers in 350 selected highly vulnerable districts prone to flood, cyclone, landslide and earthquake in India.

8 Project Activities

8.1 Selection & Training of 1,00,000 Community Volunteers. Criteria for selection of community volunteers are as Annexure –III. The list of districts with targeted community volunteers to be trained in each district is attached as Annexure – IV. Criteria for district wise volunteers are based on the population density of the district as at Annexure V;

8.2 Development and Standardization of Training Modules by National Disaster Response Force under the guidance of the Expert Committee;

8.3 Empanelment of Training Institutions in all States/ UTs (Training/Academic/Non–Governmental Organizations) which in turn will be training hubs for selected volunteers based on the criteria stipulated by Expert Committee/ NDMA as at Annexure – VI;

8.4 Purchase of Emergency Responder kits for trained community volunteers and Emergency Essential Resource Reserve at district/block level as per the extant government rules (GFR);

8.5 Documentation, Refreshers Training, Regional Meeting with Relief Commissioner and Yearly Regional Workshop.

9 Project Management & Monitoring

9.1. Project Monitoring Committee’ (PMC) under the chairmanship of Member Secretary/Member, NDMA shall be constituted for smooth coordination, and execution of the scheme. The PMC will evaluate physical and financial progress on quarterly basis;

9.2. There will a Project Monitoring Unit at National level;

9.3. The Vice Chairman/CEO–SDMA/Principal Secretary of Revenue & Disaster Management Department of the Project State/UT will nominate a nodal officer to evaluate physical and financial progress on monthly basis at the State/UT level and coordinate with NDMA;

9.4. At District level, District Magistrate/Collector will nominate a nodal officer to monitor the implementation of the scheme/project.

10 Proposed Activities & Durations :

Timeline

FY 2021-22

FY 2022-23

Deliverable /Milestone

Signing of the MoU.
Selection of Training Institution
Translation & Printing of Training Modules
Selection of volunteers
Training of volunteers (50%)
Purchase of ERK
Purchase of EERR

Training of volunteers (50%)
Purchase of ERK
Purchase of EERR
Submission of UC, and Project Reports.

Release of funds

60% of sanctioned funds in Two (2) instalment

40% of sanctioned funds

Annexure-I

Up-scaling of Aapda Mitra Scheme

Items for Emergency Responder Kit (Maximum Ceiling Limit per Kit = Rs. 0.10 lakhs per volunteer) including coverage of death / permanent disablement / hospitalization for all trained volunteers by the Agency decided by NDMA

Sl.	Items	Quantity
No.	Items	Quantity
1	Personal Floatation Device ( Life Jacket made of polyurethane foam)	1
2	Torch or emergency light (Solar enabled)	1
3	Safety gloves ( Canvas/leather)	1 pair
4	Pocket Knife	1
5	First Aid Kit	1 set
6	Gas Lighter	1
7	Whistle	1
8	Water Bottle	1
9	RUCKSACK and Mosquito Net	1 each
10	Uniform Dress with NDMA and SDMA/ DDMA logo	2 Sets
11	Water Resistant Clothing/Rain Coat	1 set
12	GUM Boots	1 pair
13	Safety Goggles	1
14	Safety Helmet (Water rafting)	1
15	Coverage of death / permanent disablement / hospitalization for all trained volunteers by the Agency decided by NDMA	One time Premium

Note: There shall be a close coordination between NDRF/SDRF in the procurement of Emergency Responder Kits by State/District Authorities. NDRF/SDRF will provide only technical support in procurement.

Annexure-II

Items for Emergency Essential Resource Reserve (EERR) at District Level (Maximum Ceiling Limit per Stockpile = Rs. 19 lakhs) + Rs.1 lakh per district for maintenance of EERR

Sl.	Items	Quantity
No.	Items	Quantity
1	Personal Floatation Device ( Life Jacket made of polyurethane foam)	6
2	Torch or emergency light (Solar enabled)	12
3	Safety gloves ( Canvas/leather)	12 pairs
4	30 mtrs 10/11 mm BOB Nylon rope	6
5	Lifebuoys	12
6	Oars & Rowlocks	3 pairs
7	Paddles	18
8	Anchors	4
9	Galvanized metal bucket or bailer	4
10	Outboard Motor Minimum 30 HP	2
11	DCP Fire Extinguisher	4
12	Emergency Spot light with minimum 12 hours run time	3
13	Tool kit ( Colt cutter, wire cutter, Pliers, Screw driver set)	3
14	Axe/hatchet 3kg	3
15	Fibreglass Backboard Stretcher	6
16	Radio Walkie sets 5 watt	6
17	Blankets	12
18	Park pickets	12
19	First Aid Kit	6
20	Twin Progned Graphel/ Cat Hooks	6
21	Throw Bag	6
22	GUM Boots	12 pairs
23	Safety Goggles	6
24	Safety Helmet (Water rafting)	6
25	GPS sets	4
26	Navigation lights	4
27	Maps, Charts and compass	As required
28	Chain Saw machine	4
29	Camping tent (water resistant) + Mosquito Net	4+4
30	Inflatable Rescue Boat with 40 HP OBM	1

Note:

There shall be a close coordination between NDRF/SDRF in the procurement of Emergency Essential Resource Reserve by State/District Authorities. NDRF/SDRF will provide only technical support in
Items procured for Emergency Essential Resource Reserve will be under possession of District Administration and will be also made available on IDRN
Adequate provision to be made for maintenance of Emergency Essential Resource Reserve at Districts/Blocks

Annexure-III

Standard Criteria for identification of community volunteers to be trained under Aapda Mitra scheme

Age group – between 18 and 40 years/ age for ex- army officer, retired medical professionals, civil engineers may be
Must be a resident of the concerned district
Education: at least 7th Standard Pass
Be in good physical, mental and emotional health (Medical Fitness Certificate – mandatory)
Ensure the participation of at least 20% volunteers from NYKS, NCC, NSS and Bharat Scouts & For rest of the volunteers, preference would be given ex-servicemen, personnel from Fire Services, Civil Defence and Home Guards.
State may encourage greater involvement and leadership of women volunteer in Disaster Risk Management.
Prior experience of volunteering in disaster response operations would be

Annexure-IV

List of 350 proposed districts

Sl.	States/UTs	Sl.	Districts	Targeted volunteers
No.	States/UTs	No.	Districts	Targeted volunteers
	Andaman & Nicobar Islands (UT)	1	Nicobar	100
1		2	North and Middle Andaman	100
		3	South Andaman	100
		4	Anantapur	500
		5	Chittoor	500
		6	East Godavari	500
		7	Guntur	500
		8	Kurnool	500
		9	Prakasam	500
		10	Sri Potti Sriramulu Nellore	300
2	Andhra Pradesh	11	Srikakulam	300
		12	Visakhapatnam	500
		13	Vizianagaram	300
		14	YSR	500
		15	West Godavari	500
		16	Anjaw	100
		17	East Siang	100
		18	Longding	100
		19	Lower Dibang Valley	100
3	Arunachal Pradesh	20	Lower Subansiri	100
		21	Namsai	100
		22	Papum Pare	100
		23	Tawang	100
		24	West Kameng	100
	Arunachal Pradesh	25	Itanagar Capital	100
		26	Pakke Kessang	100
		27	Baksa	200
		28	Barpeta	300
		29	Cachar	300
		30	Darrang	200
		31	Dhubri	300
		32	Dibrugarh	300
		33	Dima Hasao	100
		34	Hailakandi	200
		35	Karimganj	300
4	Assam	36	Kokrajhar	200
		37	Morigaon	200
		38	Nagaon	300
		39	Nalbari	200
		40	Sivasagar	300
		41	Tinsukia	300
		42	Udalguri	200
		43	Araria	300
		44	Banka	300
		45	Bhagalpur	500
		46	Darbhanga	500
		47	East Champaran	500
		48	Gopalganj	300
		49	Jamui	300
		50	Katihar	500
		51	Khagaria	300
		52	Kishanganj	300
5	Bihar	53	Lakhisarai	300
		54	Madhepura	300
		55	Madhubani	500
		56	Munger	300
		57	Muzaffarpur	500
		58	Nalanda	300
		59	Patna	500
		60	Purnia	500
		61	Saharsa	300
		62	Samastipur	500
		63	Sheohar	200
	Bihar	64	Siwan	500
		65	Vaishali	500
		66	West Champaran	500
6	Chandigarh (UT)	67	Chandigarh	300
		68	Korba	300
		69	Raipur	500
7	Chhattisgarh	70	Rajnandgaon	300
		71	Sukma	100
	Dadra & Nagar Haveli and Daman & Diu (UT)	72	Dadra and Nagar Haveli	100
8		73	Daman	100
		74	Diu	100
		75	East Delhi	300
		76	New Delhi	100
		77	North Delhi	200
		78	North East Delhi	200
9	NCT of Delhi (UT)	79	Shahdara	100
		80	South East Delhi	300
		81	South West Delhi	300
		82	West Delhi	300
10	Goa	83	North Goa	200
10	Goa	84	South Goa	200
		85	Ahmedabad	500
		86	Amreli	300
		87	Anand	300
		88	Bhavnagar	300
11	Gujarat	89	Jamnagar	300
		90	Junagadh	300
		91	Kheda	300
		92	Kutch	300
		93	Morbi	200
		94	Narmada	200
		95	Navsari	300
		96	Porbandar	200
	Gujarat	97	Rajkot	500
		98	Surat	500
		99	Tapi	200
		100	Vadodara	500
		101	Valsad	300
		102	Faridabad	300
		103	Gurgaon	300
		104	Kurukshetra	200
		105	Mewat	300
12	Haryana	106	Panchkula	200
		107	Rewari	200
		108	Sonipat	300
		109	Yamuna Nagar	300
		110	Chamba	200
		111	Hamirpur	100
		112	Kangra	300
		113	Kinnaur	100
		114	Kullu	100
13	Himachal Pradesh	115	Lahaul and Spiti	100
		116	Shimla	200
		117	Solan	200
		118	Una	200
		119	Baramulla	300
		120	Doda	100
14	Jammu & Kashmir (UT)	121	Jammu	300
		122	Kathua	200
		123	Kishtwar	100
		124	Kulgam	100
		125	Kupwara	200
		126	Poonch	100
		127	Rajouri	200
	Jammu & Kashmir (UT)	128	Ramban	100
		129	Reasi	100
		130	Samba	100
		131	Udhampur	200
		132	Dumka	300
		133	Godda	300
15	Jharkhand	134	Pakur	200
		135	Sahibganj	300
		136	Bengaluru Urban	500
		137	Bidar	300
		138	Dakshina Kannada	300
		139	Gadag	300
		140	Kalaburagi	300
		141	Kodagu	200
16	Karnataka	142	Raichur	300
		143	Shivamogga	300
		144	Udupi	300
		145	Uttara Kannada	300
		146	Yadgir	300
		147	Alappuzha	300
		148	Ernakulam	500
		149	Idukki	300
		150	Kannur	300
		151	Kasaragod	300
17	Kerala	152	Kollam	300
		153	Kozhikode	500
		154	Malappuram	500
		155	Palakkad	300
		156	Pathanamthitta	300
	Kerala	157	Thiruvananthapuram	500
		158	Wayanad	200
18	Ladakh (UT)	159	Leh	100
18	Ladakh (UT)	160	Kargil	100
	Lakshadweep (UT)
19	Lakshadweep (UT)	161	Lakshadweep	100
		162	Barwani	300
		163	Bhopal	300
		164	Chhatarpur	300
		165	Damoh	300
		166	Guna	300
		167	Khandwa (East Nimar)	300
20	Madhya Pradesh	168	Raisen	300
		169	Rajgarh	300
		170	Singrauli	300
		171	Ujjain	300
		172	Vidisha	300
		173	Ahmednagar	500
		174	Amravati	300
		175	Bhandara	300
		176	Chandrapur	300
		177	Gadchiroli	300
		178	Jalgaon	500
		179	Mumbai City	500
		180	Mumbai suburban	500
21	Maharashtra	181	Nanded	500
		182	Nandurbar	300
		183	Nagpur	500
		184	Nashik	500
		185	Parbhani	300
		186	Pune	500
		187	Raigad	300
		188	Ratnagiri	300
		189	Sangli	300
	Maharashtra	190	Satara	500
		191	Sindhudurg	200
		192	Thane	500
		193	Bishnupur	100
		194	Churachandpur	100
		195	Chandel	100
		196	Imphal East	100
22	Manipur	197	Senapati	100
		198	Tamenglong	100
		199	Ukhrul	100
		200	Imphal West	200
		201	East Garo Hills	100
		202	East Khasi Hills	200
23	Meghalaya	203	Ri Bhoi	100
		204	West Garo Hills	200
		205	West Khasi Hills	100
		206	Champhai	100
		207	Kolasib	100
24	Mizoram	208	Lunglei	100
		209	Mamit	100
		210	Serchhip	100
		211	Kiphire	100
		212	Phek	100
		213	Longleng	100
25	Nagaland	214	Mokokchung	100
		215	Peren	100
		216	Wokha	100
		217	Zunheboto	100
		218	Balangir	300
26	Odisha	219	Balasore	300
		220	Cuttack	300
		221	Dhenkanal	300
		222	Ganjam	500
		223	Gajapati	200
		224	Jharsuguda	200
		225	Jajpur	300
		226	Khordha	300
		227	Kalahandi	300
	Odisha	228	Kandhamal	200
		229	Koraput	300
		230	Kendrapara	300
		231	Malkangiri	200
		232	Nayagarh	200
		233	Rayagada	200
		234	Karaikal	100
		235	Mahe	100
27	Pondicherry (UT)	236	Pondicherry	200
		237	Yanam	100
		238	Amritsar	300
		239	Firozpur	300
		240	Faridkot	200
		241	Gurdaspur	300
		242	Hoshiarpur	300
		243	Ludhiana	500
28	Punjab	244	Pathankot	300
		245	Sahibzada Ajit Singh Nagar	200
		246	Sangrur	300
		247	Shahid Bhagat Singh Nagar	200
		248	Tarn Taran	300
		249	Ajmer	300
		250	Alwar	500
29	Rajasthan	251	Bikaner	300
		252	Barmer	300
		253	Bharatpur	300
		254	Jalore	300
		255	Jodhpur	500
		256	Jaipur	500
		257	Jhalawar	300
	Rajasthan	258	Kota	300
		259	Nagaur	500
		260	Pali	300
		261	Sirohi	300
		262	North Sikkim	100
30	Sikkim	263	South Sikkim	100
		264	West Sikkim	100
		265	Cuddalore	300
		266	Kanchipuram	500
		267	Kanyakumari	300
		268	Nagapattinam	300
		269	Nilgiris	200
		270	Pudukkottai	300
		271	Ramanathapuram	300
		272	Sivaganga	300
		273	Theni	300
31	Tamil Nadu	274	Tirunelveli	500
		275	Thanjavur	300
		276	Thoothukudi	300
		277	Tiruvallur	500
		278	Tiruvannamalai	300
		279	Viluppuram	500
		280	Virudhunagar	300
		281	Adilabad	200
		282	Hyderabad	500
32	Telangana	283	Karimnagar	300
		284	Khammam	300
		285	Mahbubnagar	300
		286	Medak	200
		287	Nalgonda	300
	Telangana	288	Nizamabad	300
		289	Warangal (urban)	300
		290	Warangal (rural)	200
		291	Dhalai	100
		292	Gomati	100
		293	Khowai	100
33	Tripura	294	North Tripura	100
		295	South Tripura	100
		296	Unokoti	100
		297	West Tripura	200
		298	Amroha (Jyotiba Phule Nagar)	300
		299	Bagpat	300
		300	Bahraich	300
		301	Balrampur	300
		302	Bareilly	500
		303	Prayagraj	500
		304	Bulandshahr	500
		305	Deoria	500
		306	Ghaziabad	500
		307	Ghazipur	500
		308	Kushinagar	500
34	Uttar Pradesh	309	Lakhimpur Kheri	500
		310	Lucknow	500
		311	Maharajganj	300
		312	Mahoba	200
		313	Meerut	500
		314	Moradabad	500
		315	Rampur	300
		316	Saharanpur	500
		317	Sant Kabir Nagar	300
		318	Shamli	500
		319	Shravasti	300
	Uttar Pradesh	320	Siddharthnagar	300
		321	Sonbhadra	300
		322	Varanasi	500
		323	Almora	200
		324	Bageshwar	100
		325	Chamoli	100
		326	Champawat	100
		327	Dehradun	300
		328	Nainital	200
35	Uttarakhand	329	Pauri Garhwal	200
		330	Pithoragarh	100
		331	Rudraprayag	100
		332	Tehri Garhwal	200
		333	Uttarkashi	100
		334	Alipurduar	300
		335	Bankura	500
		336	Bardhaman	500
		337	Birbhum	500
		338	Cooch Behar	300
		339	Dakshin Dinajpur	300
		340	Darjeeling	300
		341	Hooghly	500
		342	Howrah	500
		343	Jalpaiguri	500
36	West Bengal	344	Kolkata	500
		345	Maldah	500
		346	Murshidabad	500
		347	Nadia	500
		348	North 24 Parganas	500
		349	Kalimpong	100
		350	Uttar Dinajpur	500

Annexure-V

Standard Criteria for picking up number of volunteers in district

Sl. No. Population		Number of Volunteers
1.	Above 30 Lakhs	500
2.	Between 10 – 30 Lakhs	300
3.	Between 5- 10 Lakhs	200
4.	Less than 5 Lakhs	100

Annexure-VI

Standard Criteria for selection of Training Institution to impart training of selected community volunteers

A Lecture hall with seating capacity of minimum 30 participants
A Training Hall for practical training sessions
Basic Flood/Earthquake/Cyclone/Landslide Rescue Equipment
Minimum 8 Instructors who have qualified on flood/cyclone/landslide/earthquake Disaster Responders Programme at NCDC / any other Specialist Training Institution
A water pool / water tank for practical training on utilization of Flood Rescue Equipment & learning various techniques
Residential with dining facility for accommodating 30 inmates

Annexure-B

Standard operating procedure (SOP) “Up-Scaling of Aapda Mitra” Scheme

The above project has been approved for training of 100,000 community volunteers in disaster response in 350 districts (flood, cyclone, landslide and earthquake relief and rescue). The Project shall be rolled out in accordance with the SOP, MoU & Scheme Document as laid below:

A Memorandum of Understanding (MoU) will be signed between NDMA and State /SDMA which will guide/govern the implementation of the Scheme.
Post signing of MoU, NDMA shall release funds in three instalments, as per the terms & condition detailed below:
1. The 1st installment shall be released after signing of The 1st Installment will be 10% of the total sanction funds to State/ UT /SDMA.
2. The 2nd installment will be released subject to submission of progress report, and plan of action. The 2nd installment will be 50% of the total sanctioned funds to State/ UT/SDMA.
3. The 3rd installment will be released subject to submission of utilization certificates of at least 75% of the funds released as the first and second installment, statement of expenditure, and progress Third and final installment will be 40% of the total sanctioned funds to the State/UT/SDMA
SDMA shall allocate funds to the training institute for translation/printing of training modules, I-Cards, certificates, purchase of approved items under ERK, etc
SDMA shall also allocate funds to the concerned DDMA for purchase of EERR to be reserved at Block/District level. An adequate provision shall also be made for maintenance of the EERR.
NDMA shall provide all related papers like Scheme Document, SOP, Training Modules, Curriculum Design, criteria for selection of volunteers, criteria for empanelment of Training Institution, list of items to be procured under ERK and EERR, etc for initiation of the training;
The Vice Chairman/CEO–SDMA/Principal Secretary of Revenue & Disaster Management Department of the Project State/UT will nominate a nodal officer to evaluate physical and financial progress on monthly basis at the State/UT level and
coordinate with NDMA;
At District level, District Magistrate/Collector will nominate a nodal officer to monitor the implementation of the scheme/project.
SDMA shall select volunteers through concerned DDMA, based on the criteria set by NDMA;
SDMA shall empanel training institute based on the criteria set by NDMA;
SDMA shall prepare annual training calendar in consultation with empanelled training institute;
Training Institution shall translate the training modules in vernacular language and print the modules for training of volunteers. Training Institution shall also procure approved items under ERK to be distributed among volunteers with consultation with NDRF/ SDRF;
Training Institution shall conduct trainings of the volunteers. Training Institution shall arrange accommodation, hospitality, invitation letters, printing of identity card, certificates, etc for the volunteers
On successful of trainings, representative from DDMA shall visit the Training Institute and hand over the ERK, Certificate, and Identity Cards to each trained volunteers, thereby certifying the attendance of the Representative from SDMA and NDMA will also be present during the occasion.
The training institutions shall furnish the following documents to SDMA/DDMA:
- Statement of expenditure along with the bills;
- List of participants with complete contact details in each batch of training;
- Photographs, video, training reports, and other programme documents;
- CDs and any other publicity material used during the training.
SDMA shall submit utilization certificates, physical & financial progress report, and project report in prescribed formats to NDMA

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